Senior Executive Assistant (12 month FTC)

Company Description:

Who are McDonald’s? 

McDonald’s has run its business in the UK since 1974 and currently operates over 1500 restaurants across the UK and Ireland, serving almost four million customers each day. McDonald’s is one of the UK’s largest private sector employers, employing over 170,000 people.

Job Description:

This is a phenomenal opportunity to work on one of the most valuable and iconic brands in the world where you will be responsible for providing secretarial and administrative support to the CEO.

This is a part-time opportunity (4 days per week).  This role is based in our East Finchley office and 3 days per week on-site and 1 day remote. 

 What will my accountabilities be?

• Planning and organisation of meetings/events/dinners, including; venue search and booking, issuing invitations and tracking acceptances, budget control
• Attending some offsite Board meetings including some out of hours travel
• Extensive travel arrangements
• Extensive diary management
• Project management of key UK business meetings including Executive annual Calendar
• Effective screening of telephone calls, emails and post and wherever possible dealing with issues without referral
• Pro-active approach to administrative support for executives in order to optimise their time
• Acting as first point of contact and central information point for the Executive office
• Typing general correspondence, reports etc.
• Working closely with Corporate affairs
• Invoice management
• Maintaining regular contact with International offices / Executive Assistants
• Leading on Global Market visits to the UK&I market
• Leading weekly EA/DA team meetings - Assistants Weekly Office Rota / Holiday cover / Ad-hoc tasks
• Preparing PowerPoint presentations
• Preparing boardroom for meetings to include video conferencing, refreshments etc.
• Maintaining office systems and filing
• Receiving and welcoming visitors
• General ad-hoc secretarial duties

What Team will I be a part?

We are looking for a results-oriented and forward thinking Senior Executive Assistant to join our dynamic team, you will be part of our agile Leadership Team.

Who are my customers?

Leadership Team, Global Senior Management, Global Executive Assistants, Department Heads,  Directors, Franchisees and Suppliers.

Qualifications:

• As the team spend a great deal of time travelling and out in our restaurants the successful candidate will frequently be required to work independently
• In addition to the basic secretarial skills, candidates will be required to have reached advanced level in Word, Excel and PowerPoint and demonstrate a flexible and organised approach to their role and changing deadlines
• The successful candidate will portray a professional image of the team and company to our customers, both internal and external, and have the ability to communicate at all levels
• As this is a senior position it requires a person of great discretion because of the confidential and commercially sensitive nature of the information with which they will come into contact.

Additional Information:

Company Vision and Culture

Our Global vision is to build a better McDonald’s and in the UK and Ireland we are working hard to be the UK & Irelands best-loved restaurant company.

McDonald’s is defined by its culture. Our culture shapes and informs everything we think and everything we do. Our culture influences the way we interact with each other, and how we interact with customers, franchisees and suppliers. Our culture motivates and inspires us to attract and retain great talent, creating positive, energising, exceptional working environment for us all.

Our values drive our culture and shape our beliefs, our priorities and our actions. They influence the decisions we make, how we treat one another and how we show up as a brand to the world.

Serve: We put our customers and our people first

Inclusion: We open our doors to everyone

Integrity: We do the right thing

Community: We are good neighbours

Family: We get better together

At McDonald’s we are People from all Walks of Life... 

People are at the heart of everything we do, and they make the McDonald’s experience. We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers. We have a strong heritage of diversity and representation within our communities, which we are proud of. The diversity of our people, customers, Franchisees and suppliers gives us strength.

We do not tolerate inequality, injustice or discrimination of any kind.  These are hugely important issues and a brand with our reach and relevance means we have a very meaningful role to play.

We also recognise our responsibility as a large employer to continue being active in our communities, helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it, whether with McDonald’s or elsewhere."

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